The Complete Moving to Spain Student Visa Checklist
If you’ve ever Googled “Spanish student visa requirements,” you already know the process is not for the faint of heart. When I started my application, I had no idea just how many documents, appointments, and signatures it would take. From FBI background checks and apostilles to medical certificates and proof of funds, the list seemed endless.
But here’s the good news: it’s doable. I built my system piece by piece, learning as I went, and I want to share the checklist I wish I’d had from the beginning. Whether you’re applying through Miami, New York, Los Angeles, or any other Spanish consulate, this guide will help you breathe a little easier.
Documents You’ll Need
Passport + Copies – Valid for at least the duration of your stay, plus photocopies.
Official Acceptance Letter – From your university or school in Spain. Must be signed, stamped, and often in Spanish.
Medical Certificate – Signed by a doctor, stating you are free of contagious diseases (use the consulate’s template).
FBI Background Check (with Apostille) – Federal clearance plus Hague apostille.
Birth/Marriage Certificates (if applicable) – Some consulates request them; always apostilled.
Tip: Order extra copies of documents like your FBI check and diploma. Sometimes consulates or Spanish authorities will want additional originals.
Appointments & Consulate Requirements
Consulate Appointment – Book early; slots can fill months ahead. Each consulate has its own booking system and quirks.
Notary & Apostille Services – You’ll likely need notarization before sending docs for apostille. (Yes, it’s as redundant as it sounds.)
Translations – Any non-Spanish documents must be translated by a certified/sworn translator (traductor jurado).
What surprised me: Some consulates want notarized sponsorship contracts in both English and Spanish, down to specific formatting. Read the fine print twice.
Health Insurance
Private Health Insurance – Must cover you in Spain with no co-pays, no deductibles, and no coverage limits.
Valid for Full Stay – Even if your studies are one year, you may need coverage that renews annually.
Provider Matters – Many students choose companies like Sanitas or Adeslas that offer dedicated student plans.
What tripped me up: Not all U.S. insurance is accepted. The policy must be from a company authorized in Spain.
Proof of Finances
Bank Statements – Usually 3–6 months of statements showing sufficient funds.
Sponsor Letter – If someone else (like a parent or relative) is funding you, they must provide proof of income + notarized letter of responsibility.
Minimum Required – Around €600–€700 per month of stay, though exact numbers vary by consulate.
Tip: Over-document. More is better here.
Suggested Timeline
6 Months Out: Order FBI check, begin apostille process, research health insurance options.
3–4 Months Out: Request acceptance letters, notarize key documents, line up finances.
2–3 Months Out: Translate documents, gather medical certificate, book consulate appointment.
1 Month Out: Double-check every document against your consulate’s official checklist. Print backups, organize in folders.
Final Weeks: Make copies of everything. Prepare a “just in case” explanation packet for missing/pending items.
Closing Encouragement
The visa process is a test of patience, persistence, and paperwork stamina. There will be moments when you wonder if you’ve missed something or if the clock is against you. Trust me: I’ve been there, and I know the stress. But with preparation, persistence, and a little creativity, it can be done.
If you’re starting your own Spanish student visa journey, I hope this checklist makes the road ahead a little less overwhelming. And if you’re mid-process and feeling exhausted, you’re not alone. I’m proof that the mountain can be climbed.
Have you ever had to gather paperwork that felt impossible? What’s your biggest fear about applying for a visa?
